Privacy and cookies
Like everywhere you apply for job, Boden collects your personal information. So, let’s introduce ourselves: J.P Boden & Co. is a limited company incorporated in England and our company number is 2692601. We are a data controller registered with the Information Commissioner:
Our Data Protection Officer can be reached at:
The Data Protection Officer
JP Boden & Co Ltd.
114-120 Victoria Road
If the old-fashioned approach isn’t your bag, you can also call us on 0330 333 0000 or directly via email – email@example.com
You may have read in the papers that data protection laws have been updated. We like to do things by the book at Boden, which is why we have this statement to be as transparent as we can.
What information do we collect?
We collect a range of very necessary information about you, including:
- Your name, address and contact details, including email address and telephone number;
- Details of your qualifications, skills, experience and employment history;
- Information about your current level of pay, including benefit entitlements;
- Whether or not you have a disability for which we need to make reasonable adjustments during the recruitment process;
- Information about your entitlement to work in the UK;
- Equal opportunities monitoring information and gender pay monitoring
We collect this data in a number of ways, including from your CV, identity documents, interviews or other forms of assessment. We may also collect information about you from third parties, such as your previous employer references, background check providers and the Criminal Records Bureau. Don’t worry, all this will only be collected once a job offer has been made.
On what basis do we process your Personal Data?
Boden needs to process your personal data prior to, or when entering into, a contract with you. All standard stuff, we’re sure you’ll agree.
In some cases, we process data to ensure that we’re complying with our legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts. No one wants anyone to get in trouble.
We also have a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide whom to offer a job. Boden may also need to process data from job applicants to respond to and defend against legal claims. Thankfully, this is only in exceptional cases.
Who will have access to your data?
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles. They all understand how important your data is to you and will treat it with the respect it deserves.
Boden will not share your data with third parties, unless your application for employment is successful and you’re made an offer of employment. We’ll then only share required basic information with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks. Boden will not transfer your data outside the European Economic Area without your knowledge. And, if we do transfer it, it will only be so we can provide you with your employee benefits, which may be with companies that are outside the EU or have back-office operations outside the EU. And that’s a promise.
How do we protect your data?
We take the security of your data very seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. You have our word on that.
How long will we keep your data?
If your application isn’t successful, don’t be disheartened. We keep your details for 6 months but, if you agree, we’d love to keep them for longer, in case any other jobs come up that might suit you. If you’re successful, we will keep your details under lock and key while you work for us, so we can do important things like pay you and deduct the right amount of tax. We’re a very friendly bunch at Boden and, if you want to know what data we hold on you, or want us to delete any data we have, drop us an email at firstname.lastname@example.org.
As a data subject, you have a number of rights. You can:
- Access and obtain a copy of your data on request;
- Require us to change incorrect or incomplete data;
- Require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
- Object to the processing of your data where we are relying on its legitimate interests as the legal ground for processing; and
- Ask us to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override our legitimate grounds for processing data.
If you would like to exercise any of these rights, just drop us an email at email@example.com.
Cookies are small text files that websites send to your computer. A cookie can be thought of as an Internet user's identification card. They let the website know when the user has returned. This lets the site bring up information relevant to that user, for example your name, login details etc.
For further information about managing and disabling cookies on your computer see http://www.allaboutcookies.org/manage-cookies.
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